Are You Breaking The Law With Your Records Storage Management?

When we go to the doctor, we often times gripe about the amount of paperwork we have to fill out. It seems to be pages upon pages. After the history and physical sheets, you receive a HIPPA acknowledgement form, followed by the informational HIPPA packet. Are all these forms really necessary?

For the patient, the paper trail ends here. However, this is just the beginning of the record for the clinic. Every time you have called in, there is a record. Every time the doctor sees you,, there is a detailed record.
If a phone call goes between your doctor and another department, Physical Therapy for example, there is a record. This adds up very quickly to a ton of privileged information that needs proper storage and management. Potentially, this could end in a nightmare with non-budgeted expenses. There would need to be a secure storage area large enough to house all current and future documents. There would also need to be staff on hand to retrieve any needed documents at a moments notice. Lastly you would require a very sophisticated management system in place to maintain the most efficacy while staying up to date and compliant with all rules and regulations. When and if you are dealing with a paperless company, you then are dealing with online file management and digital document storage. This can be very overwhelming, not to mention time consuming, but anything is when you are giving up a portion of your control to technology. Sounds like a great time to look into a records storage and management company doesn’t it?
There are a variety of reasons why successful companies choose to hire a records management business.

1. With a high quality management company, you are always guaranteed access to your documents, via phone, fax, e-mail or the web.

2. They will be able to help you stay current and compliant of all regulatory requirements, providing comfort knowing you are within the correct scope of record keeping.

3. Do your research, and you can find a company that has a storage facility equipped specifically to house your important records. This includes a facility built with a solid construction and able to withstand the elements, and a contemporary security system. Not to mention a knowledgeable staff and excellent customer service.

Once you do this, you are able to free up your current staff and storage space, and do what you do best, run a profitable business.

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